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Planning for a Fire in the Workplace is Key!

Posted by Emilcott Associates

Oct 13, 2015 4:42:00 PM

Fire_Evacuation_PlanNobody ever expects an emergency or disaster to occur in their workplace. Yet the basic truth is that emergencies can strike even in the least expected places, such as work. When it comes to workplace fires, the best way to protect yourself, your workers and your business is to develop a well-thought-out emergency action plan as a guide for when instant action is essential.


At a minimum, your emergency action plans should include the following:

  • A procedure for reporting fires and other emergencies
  • An evacuation procedure (See details below.)
  • Emergency escape routes and route assignments for each department or area of the buildings. (For example, floor plans, workplace maps, and safe areas or meeting places once out of the building.)
  • Names, titles, departments and telephone numbers of individuals internally and externally, to contact for additional information or explanation of duties and responsibilities within the emergency plan
  • Procedures for employees who have the responsibility of shutting down certain operations, operating fire extinguishers, or performing other necessary services that cannot be shut down for every emergency alarm before evacuating


According to OSHA, the standards for emergency evacuation planning are as follows:

  • Each employer needs to have a written emergency plan for evacuation of employees which describes the routes to use and procedures to be followed by employees. This written plan must be available for employee review. It is best to give employees their own copy.
  • If needed, special procedures should be developed for helping physically impaired employees.
  • A preferred procedure for alerting employees to a fire emergency must be part of the plan and an employee alarm system must be available throughout the workplace complex. The alert system may be voice communication or sound signals such as whistles or horns. Employees must know what this evacuation signal sounds like.
  • Training regarding what is to be done in an emergency is required for all employees. Employers must review the plan with new employees.


According to OSHA, the standards for a fire prevention plan are as follows:

  • Employers must have a written fire prevention plan that complements their evacuation plan to minimize the frequency of evacuation. Stopping unwanted fires from occurring is the best way to handle them. This plan should be available for employee review.
  • Housekeeping procedures for storage and cleanup of flammable materials must be included in the plan. For example, procedures addressing recycling, handling and packaging of flammable waste.
  • Procedures for controlling workplace ignition sources, such as smoothing, welding and burning must be addressed in the plan. Heat producing equipment, such as burners, heat exchangers, boilers, ovens, stoves, fryers, etc., must be properly maintained and kept clean of flammable residues.
  • All employees are to be made aware of the potential fire hazards of their job and the procedures in the written plans.


Although having a fire prevention plan is extremely important, don’t stop there! Putting together a comprehensive emergency action plan that deals with all types of issues and potential emergencies specific to your workplace is not difficult, yet having one to guide your employees in a time of emergency, can save lives. The best way to protect yourself, your employees, and your business, is to respond to an emergency before it happens.


Written by Eric Fox & Gina Mogavero. 

Topics: checklist to prevent fires, how to prepare for a fire, fire preparation checklist, Fire Safety, fire

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